One system for nine warehouses
A distributor running nine warehouses on twenty-one spreadsheets moved to a single platform for stock, orders, invoicing and approvals.
- Client
- Meridian Distribution
- Year
- 2026
- Services
- Software development · Cloud, DevOps & support
- Outcome
- Stock accurate to the hour, across nine sites
The problem
Every warehouse kept its own stock sheet, and head office found out what had moved a week later. Orders were taken against numbers that were already wrong, and the monthly close took eleven days.
What we did
- 01Two weeks on site, in each warehouse, writing down what people actually did rather than what the process document said.
- 02One data model for products, batches and locations, with the warehouse staff reviewing it before anything was built.
- 03A first release covering only goods-in and stock transfer, live in ten weeks, so the hardest habit changed first.
- 04Orders, invoicing and approvals added over the next two quarters, with the old spreadsheets kept read-only until nobody opened them.
The results
- Sites on one system
- 9
- Days to close the month
- 11 → 2
- Stock accuracy at audit
- 98%
